Art. 13. 

Responsibility for the administration of the Library Service falls to the Management of the Library Service, the head of the UTP and the respective heads of each library. Each UAB library will have a users? commission. In addition, the Library Service will have a General Library Service Users? Commission.

Art. 14. The director

The post of director of the Library Service is freely designated by the principal of the UAB. The procedure for choosing the Director is governed by Articles 176 and 177 of the UAB Statutes. The candidate must satisfy the specific qualification and technical preparation conditions demanded by the post.

The director of the Library Service will be accountable organically to the Management, and functionally to the office of the Vice-Rector for Research. The Director shall be assisted in his or her functions by the Deputy Director, by the head of the UTP and the heads of the libraries.

Art. 15. Funcions del director

The functions of the Director of the Library Service are:

a) To comply with the Library Service Regulations and ensure that they are complied with.
b) To run the technical management of the Library Service and its staff.
c) To propose the workforce and the distribution of personnel assigned to the Library Service.
d) To bring together the library heads or other technical staff in order to organise consultative workgroups to deal with specific technical matters.
e) To form a part of the UAB Library Service?s General Users? Commission, and to act as secretary for this commission, and to assess the University?s organs of government in respect to everything having a bearing on library policy.
f) To administer the annual budget for the Library Service.
g) To draw up the Library Service Annual Report.
h) To supervise projects involving new facilities, equipment and improvement programmes, restructuring or the elimination of those already existing.
i) To represent the Library Service before organs of government of the UAB and before other external institutions.
j) To prepare the presentation for inviting job applications for the Library Service?s technical staff and to form a part as a full member of the panel of judges assessing the Service?s entry tests for technical posts and for the selection of technical post applicants.
k) To organise refresher, training and improvement courses for the staff assigned to the Service, in agreement with the UAB?s Administration and Services Personnel Area.
l) To collect and analyse the users' proposals, suggestions and complaints. m) To propose, and where appropriate authorise, the withdrawal and cancelling of documents.

Art. 16. The deputy director

The Deputy Director of the Library Service shall be chosen from among those persons satisfying the conditions of specific technical preparation and qualification required by the post by means of a Selection Committee constituted as established in Article 175 of the UAB statutes.

The Deputy Director of the Service is directly answerable to the Director of the Library Service.

Art. 17. Functions of the deputy director

The functions of the Deputy Director of the Library Service are:

a) To collaborate with the Director in the technical management of the libraries.
b) To act with the authority delegated by the Director with regard to all that he or she is instructed to do.
c) To stand in for the Director in his or her absence.

Art. 18. The heads of the UAB libraries

The heads of the UAB libraries shall be chosen from among those persons satisfying the conditions of specific technical preparation and qualification required by the post by means of a Selection Committee constituted as established in Article 175 of the UAB statutes.

Art. 19. Functions of the heads of the UAB libraries

The functions of the heads of the UAB libraries are:

a) To take responsibility for the running of their library before the Service Management, and to maintain relations with the academic heads in their fields.
b) To organise and supervise the work of the staff assigned to their library.
c) To channel the wants and needs of their students to the Head of the Library Users? Commission, who will decide whether the requests are pertinent in accordance with acquisitions policy, and to centralise acquisition proposals from lecturers, to be presented by the UAB departments, departmental units, institutes, special research centres, services and study centres.
d) To carry out the monitoring and control of the bibliographical and document acquisitions and of the outlay that these generate, in agreement with the Centre Administration.
e) To manage the library?s own budget, in agreement with the coordinator and the Centre Administration.
f) To draw up and provide Management with the statistics and reports that the latter requests, in addition to all that considered important to prepare in order to provide information about specific problems regarding the library.
g) To act as secretary for the Library Users Commission, and as a member of this, to draw up reports and form a part of the workgroups requested by the Commission.
h) To collect, analyse, and in the area of their responsibilities resolve, where appropriate, the users? proposals, suggestions and complaints.
i) To comply and ensure compliance with the Library Service Regulations and the regulations therein in the ambit of their library.

Art. 20. The Library Service General Users Commission

20.1. The Library Service General Users Commission is made up of:

• The Vice-Rector for Research.
• The Managing Director.
• The Director of the Library Service.
• The libraries coordinators.
• Three librarians elected by vote from among all the members of the Library Service technical staff.
• Five students, chosen from the student representatives on the Board of Governors of the General Senate.

20.3. The mandate term for lecturer, students and library staff members of the commission shall be two years, renewable.

20.4. The Commission shall meet obligatorily once a year, called by the Director of the Library Service, in the name of the Vice-Rector for Research. The Commission will also have to meet when half of its members so request.

20.5. The members of the UAB Library Service General Users? Commission may not delegate their representation.

Art. 21. Functions of the UAB Library Service General Users Commission

The functions of the UAB Library Service General Users Commission, which is consultative in nature, are:

a) To put forward proposals concerning the Library Service?s general lines of action.
h) To analyse and process the users? proposals, suggestions and complaints.
c) To report on topics concerning the Library Service that have been consulted by the University?s organs of government.
d) Any other function assigned to them by the delegated Commission of the Board of Governors with responsibility for library matters.

Art. 22. The library users? commissions

22.1. Each library users? commission is made up of:

• The Dean or Director of each centre associated with the library, or the Vice-Dean or Deputy Director delegated by them, or a lecturer chosen by their organs of government.
• The Director or Head or a lecturer chosen by their organs of government, from each department, institute, special research centre, or study centre associated with the library.
• The Head of the library.
• The administrator of the centre
• Two librarians, chosen from among the library?s library staff.
• A student for every one of the associated centres, member of the Board of the Centre or of the Centre?s Senate.
• A representative of the general technical service providing support to teaching staff or to research and scientific-technical services related to the library?s area.
• A representative of the lecturers chosen by the Board of the Centre, who, carrying out teaching work in this centre, are members of departments that are not associated with the library.

22.3. Due to its character of special association, the users? commission of the Communication Library will also be the commission for the General Newspaper and Periodicals Library. It will thus bear the name of User?s Commission of the Communication Library and General Newspaper and Periodicals Library,and be comprised of the following:

• The Dean of the Faculty of Communication Sciences or person delegated by him or her.
• The Directors of the departments of Journalism and Communication Sciences and of Audiovisual Communication and Publicity, or persons delegated by them.
• Four lecturers from the remaining UAB centres and departments, at least two of whom must belong to departments with teaching staff at the Faculty of Communication Sciences.
• Six students, three of whom are to be members of the UAB General Senate.
• The Director of the Library Service.
• The Head of the Communication Library and General Newspaper and Periodicals Library.
• The Faculty of Communication Sciences centre Administrator.
• Three members of the technical staff assigned to the Communication Library and General Newspaper and Periodicals Library, one of whom must be assigned specifically to the General Newspaper and Periodicals Library.

• The Dean of the centre where it is located, or the vice-dean delegated by him or her, or a lecturer chosen by their organs of government.
• The Director of the Geography Department.
• The Director of the Library Service.
• Three representatives from the remaining UAB centres and departments.
• The administrator of the centre where it is sited.
• The Head of the General Map Library.
• Two members of the technical staff assigned to the UAB General Map Library.
• Three students chosen from among the UAB student senate members, one of whom must be from the Faculty of Philosophy and Arts, and the other from the Faculty of Sciences.

22.6. The coordinator of each of the library users? commissions shall be appointed by the principal, having been proposed by the dean of the faculty or the director of the centre associated with the library, from among the lecturers that are members. When a library has more than one faculty or centre associated with it, the post of coordinator shall be appointed by rota system among the various faculties and centres.

22.7. The coordinator represents the library users? commission, and coordinates the relationship between the bodies associated with the library.

22.8. The mandate term for lecturer, students and library staff members shall be two years, renewable.

22.9. Each library users? commission will meet obligatorily once a year, and whenever the chairperson calls for a meeting or half of the members so request.

22.10. If so established in their internal regulations, each library users? commission may delegate the functions in a permanent commission in the intervals of obligatory meetings. They may also form specialised sub-commissions depending on the characteristics of the collections contained in the corresponding library.

Art. 23. The functions of the library users? commissions

The functions of the library users? commissions are:

a) To advise the coordinator in the area of his or her functions, in matters affecting the corresponding library.
b) To draw up, where appropriate, the library?s regulations for internal use.
c) To put forward proposals concerning the library?s general lines of action.
d) To analyse and process the users? proposals, suggestions and complaints.

Art. 24. Functions of the library coordinators

The functions of the library coordinators are the following:

a) To chair and represent the users? commission.
b) To coordinate the relationship between the bodies associated with a library and the library itself.
c) To oversee the application, in the area of their library, of the general lines of action in library matters, issued by the University?s organs of government.
d) To coordinate the requests for acquisitions of bibliographic and document collections from the various bodies to which the library has to provide teaching and research support, and ensure that teaching and research needs are satisfactorily covered.
e) To draw up the budget for the library itself, together with the head of the library and the administrator of the centre .
f) To apply the measures envisaged in the event of non-compliance with the regulations, as set out in Article 30-
g) To carry out the actions required to ensure the obtaining of new resources for the library.
h) Any other function assigned to them by the University?s organs of government.

Art. 25.

25.1. All those persons who are members of the university community are considered to be users of the Library Service:

• UAB lecturers and researchers and those from centres attached to and associated with the UAB.
• UAB students and those from centres attached to the UAB.
• Lecturers and students visiting the UAB as part of an arranged visiting programme.
• UAB research students and doctorate students from other universities with which a reciprocity system has been established.
• Lecturers and researchers from the UAB?s own research centres and institutes and those attached to the UAB.
• UAB administration and service personnel.
• Retired UAB lecturers, administration and service personnel.
• Lecturers from other universities with which a reciprocity system has been established.
• Members of the Friends of the UAB Association.

25.3. Those persons not directly associated with the UAB may have access with the authorisation of the head of the library where they wish to consult, or with the support of a centre, a department, an institute, a special centre or one of the UAB?s own study centres.

25.4. Depending on the contracts and licences, access to electronic resources may be limited to members of the UAB (lecturers, students and Service and Administration personnel).

25.5. The university may establish agreements that validate members of other institutions as users. Individuals without any association with the UAB may also acquire the condition of users of the Library Service by paying the annual fee for this purpose, pending approval by the University Social Council.

25.6. Smoking, eating, drinking, talking out loud, using mobile phones and behaving in any way that might disturb other users is prohibited inside the library facilities.

25.7. The UAB catalogue can be freely consulted by all users.

25.8. The consulting of some databases and other electronic documents is determined by the conditions of the existing contracts.

25.9. Should users need a document that is not available in the UAB libraries collections, they can request it from Document Obtaining, who will inform users of the conditions and the charges that exist.

25.10. Users have available document reproduction services, which are to be used in accordance with the conditions determined by the law and existing regulations and charges.

Art. 26. The lending service

26.1. The lending system is established by the delegated commission of the Board of Governors with responsibility in library matters, on the motion of each of the library?s users? commissions, in accordance with the type of users and documents defined in this regulation. This system has to guarantee both the preservation of the bibliographical and document heritage and users? access to consult these collections.

26.2. The Library Service users may use the lending service, which provides the documents in any format, with the following exceptions:

• Reference works (encyclopaedias, dictionaries, catalogues, bibliographies, etc.).
• Periodical publications.
• Antique, rare or valuable documents.
• Modern documents that are already out of print and difficult to replace.
• Documents that are very heavily consulted or having a very high cost.
• Loose pages.
• Unpublished theses and dissertations.
• Atlases.
• Photograms and multi-spectral images.
• Drawings and illustrations.

26.4. Before the end of the maximum period stipulated for each loan, all users are obliged to return the works to the library or renew the loan.

Art. 27. Extraordinary loans

Because of the need to provide good support for teaching and/or research, certain bibliographical and document collections may be susceptible to extraordinary loans in the following conditions:

a) The heads of centres, departments, departmental units, institutes, services, special research centres and study centres may apply to the users' commission of the corresponding library for the required number of bibliographical and document items, such as language dictionaries, I.T. manuals, books on style and grammar, in the form of a permanent loan. These documents will be inventoried but will be excluded from being loaned to the general university community.
b) Qualified coordinators may apply to the users' commission of the corresponding library for a temporary loan of a certain number of bibliographical and document items, such as taxonomical guides, practical manuals, I.T. manuals and teaching videos. These documents will appear in the collective catalogue and will be deposited in laboratories, I.T. classrooms and practical work rooms.
These documents will be lent for an academic year, renewable and non-reclaimable as long as the teaching lasts. The authorisation of the lending of these documents by the library users? commission shall be conditional upon the existence of other copies of these documents in the corresponding library.
c) The heads of research groups may apply to the users' commission of the corresponding library for a temporary loan of a determined number of bibliographical and document items (which shall not include periodical publications). These documents will appear in the collective catalogue and will be deposited in the departments, departmental units, institutes, special research centres or study centres for the duration of the research in question.

Art. 28. Loans to users outside of the UAB

28.1. Institutional lending is regulated by the Interlibrary Loans regulations.

28.2. Loans to individual users are restricted to those who can be vouched for by an academic authority, by a library Head or by the Director of the Library Service.

Art. 29. Users? obligations

29.1. Library Service users are obliged to comply with the conditions of use of the service and the regulations of functioning, and specifically to:

a) Respect the facilities, equipment and bibliographical and document collections at all times.
b) Use the library?s services correctly and not carry out activities that disturb the normal running of the service and the rights of other users.
c) Comply with the properly established procedures for the withdrawal of bibliographical or document material.
d) Return the borrowed works within the set periods.
e) Respect the integrity and preservation of the documents and bibliographical and document material.
f) In general, comply with these regulations and the applied instructions and regulations announced by the proper organs of the UAB, in addition to that laid down in a general way by existing legislation.

Art. 30. Non-compliance with the conditions of use

30.1. Failure by the user to comply with the conditions of use of the Library Service will result in the adoption of any of the following measures:

a) Temporary expulsion from the library room.
b) Suspension of the right to use the lending service, for a period of up to a year.
c) Suspension of the condition of user, for a period of up to two years.

30.2. Expulsion from the room may be agreed upon by the head of the library for failure to comply with the obligations established in Sections a) and b) of the previous Article, without prejudice to being able propose to the library coordinator the adoption of the other measures envisaged in this article. Expulsion from the room will take immediate effect and its duration will affect the rest of the day on which the incident that provoked the application of this measure takes place.

30.3. Suspension of the right to use the lending service may be agreed upon by the coordinator in the event of failure to comply with the conditions of use set out in Sections c), d), e) and f) of the previous article. The duration of the suspension cannot exceed one year.

30.4. Suspension of the condition of user may be agreed upon by the coordinator in the event of serious failure to comply with the conditions of use set out in the previous article. The duration of the suspension cannot exceed two years.

30.5. The coordinator may decide to impose one of the aforementioned measures, having seen the prior report from the head of the Library and having previously interviewed the interesting party, without prejudice to other actions and steps that he or she considers appropriate. An ordinary appeal may be made to the principal against the decision of the coordinator.

30.6. The duration of the applicable measure shall be determined, in accordance with the principle of proportionality, bearing in mind the degree of intentionality of the interested party, the nature of the damages caused, the degree of repetition and recidivism.

30.7. The head of the library will be able to introduce the cautionary measures needed to guarantee compliance with the conditions of use of the Library Service, without prejudice to the authority of the coordinator, and in any event, these will need to be confirmed by the latter.

30.8. The measures envisaged in this article shall be applied without prejudice to disciplinary, civil or criminal actions that may correspond in accordance with the Statutes of the UAB and with existing legislation.

Art. 31. Users? responsibilities

All persons using the lending service are responsible for the works while they are in their possession. In the event of partial or total destruction, loss or non-return of the borrowed work, they will have to replace it with another copy of the same edition or later editions with the same characteristics or pay twice its market value, or purchase another copy of a similar value suggested by the library, without prejudice to the other responsibilities that may have been incurred, in accordance with existing legislation.

Art. 32.

The financing for acquiring bibliographical and document collections will come basically from the centres and departments? operating budgets. The centres, departments, departmental units, institutes, special research centres, services and study centres will be able to decide to allocate part of their resources to each commission with the aim of increasing each library?s operating budget.

Art. 33.

The UAB will allocate an amount from its general budget to guarantee the continuity of the subscriptions to periodical publications, in any format, considered to be of priority interest. In addition, with the extraordinary budget funds economic and financial resources can be allocated for the acquisition of bibliographical and documentary material for the libraries recognised in Article 3 of these regulations.

Art. 34.

The UAB will allocate a sum from the general budget to finance the expenses of the Library Service and also, in this budget, resources for operating the UAB libraries.

Art. 35.

All the bibliographical and document collections acquired with any type of UAB budget will have to be deposited in the libraries recognised in Article 3 of these regulations. Each department, departmental unit, institute, special research centre, service or study centre may decide in which library they wish to deposit their collections. The bibliographical and document collections acquired by means of a subsidy or contract for a specific research study or research project will be preferentially available to the researching department or research unit as long as the research continues, once they are registered and catalogued by the library, in the form established by each library users? commission, and may be deposited temporarily in the departments, departmental units, institutes, special research centres or study centres, with the corresponding supervision of the library users? commissions.

Art. 36.

In order to be able to make any payment for bibliographical and document acquisitions, the outlay needs to be properly coded according to accounting regulations and assigned an identification number by the Library Service.

Art. 37.

The Management of the Library Service will, on an annual basis, draw up a report into the outlay on bibliographical and document collections made by the UAB, which it will pass on to the delegated commission of the Board of Governors responsible for library policy, and will make it public in the Service?s annual report.

Art. 38.

Due to its special nature, the UAB General Newspaper and Periodicals Library and the UAB General Map Library will receive a sum from the general budget for financing the bibliographical and document acquisitions and their preservation, complementary to those allocated for the departments and centres assigned to them.

Art. 39.

The delegated commission of the Board of Governors responsible for library policy will ensure that the overall budget allocated for bibliographical and document acquisitions is not lower than the standard national and international percentages that make reference to this question. In addition, it will oversee compliance with this budgetary model in a way that ensures that the UAB libraries have the necessary resources both in terms of bibliographical material and infrastructure and equipment.

1. External deposits and donations

In the even of there being offers of external deposits or donations of bibliographical or documentary collections, the University, in coordination with the centres, departments, institutes, special research centres or study centres, and with the advice of the users? commissions affected, will evaluate whether or not it is advisable to accept the offer and will decide where the collection is to be deposited. In order to proceed with the installing and treatment of this document collection, the University will have to decide upon the extraordinary measures required. The corresponding libraries, depending on the area of specialisation of the collection, will carry out the document treatment necessary for it to be incorporated into the collective catalogue.

2. Specific regulations of the UAB libraries

Each library will, where appropriate, draw up its own regulations which will fall within the bounds of these regulations. The Library Users? Commission will pass on this specific set of regulations to the University?s General Library Users? Commission for approval.

3. Libraries and document centres of trusts, consortia and centres assigned to the UAB

a) The UAB Library Service will establish contacts with trusts, consortia and centres assigned to the UAB which have libraries or document centres of their own, with the aim of proposing the establishment of collaboration agreements which include the following aspects:

The delegated Commission of the Board of Governors with responsibility for library policy shall be informed of these agreements.

b) When the UAB creates or assigns new centres or participates in their trusts or corresponding organs of government, the management of the Library Service shall study the provisions that might be established in terms of cooperation and coordination in bibliographical and document matters, in such a way that the characteristics of these centres, of their users and their relationship with the Library Service is defined.

4. Integrations of bibliographical and document centres in higher units

In virtue of these regulations and for a technical coordination:

a) The UAB?s the Library of Medicine is made up of the bibliographical and document collections deposited in the library situated on the Bellaterra campus, and in the mixed libraries: The Vall d?Hebron University Library of Medicine and Nursing, the Hospital del Mar University Library and the Germans Trias i Pujol University Hospital Library.  The Josep Laporte Library Foundation provides a service for the Sant Pau Teaching Unit.
b) The UAB?s cartographical collections are to be found in the General Map Library, except for those collections whose didactic or everyday use makes it more suitable to locate them in the university libraries.

5. Association of particular centres, departments, institutes, special research centres, services and study centres with the UAB libraries

In virtue of these Library Service regulations, and for representation in the library users? commissions, each particular centre, department, institute, special research centre, service and study centre or any other that may be created are to be associated with the library which, for thematic or territorial reasons, is considered the most suitable.

6. List of associations of particular centres, departments, institutes, special research centres, services and study centres with the UAB libraries

In virtue of these regulations, the following centres, departments, institutes, special research centres, services and study centres are associated with each library:

a) The following are associated with the UAB Science and Technology Library:

• The Faculty of Sciences.
• The Faculty of Biosciences.
• The Higher Technical School of Engineering.
• The Department of Mathematics.
• The Department of Information Technology.
• The Department of Chemistry.
• The Department of Physics.
• The Department of Geology.
• The Department of Animal Biology, Plant Biology and Ecology.
• The Department of Biochemistry and Molecular Biology.
• The Department of Cell Biology, Physiology and Immunology.
• The Department of Genetics and Microbiology.
• The Department of Chemical Engineering.
• The Department of Electronic Engineering and Materials.
• The Department of Telecommunications and Systems Engineering.
• The Institute of Biotechnology and Biomedicine.
• The Mechanics and Electronics Workshop.
• The Nuclear Magnetic Resonance Service.
• The Controlled Environment Laboratory.
• The Chemical Analysis Service.
• The Statistics Service.
• The Microscopy Service.
• The X-ray Diffraction Service.
• The History of Science Study Centre.
• The Environmental Study Centre.

• The Faculty of Media Studies.
• The Department of Journalism and Media Studies.
• The Department of Audiovisual Communication and Advertising.
• The Institute of Communication.
• The Centre for Olympic Studies and Sport.

• The Faculty of Economic and Business Sciences.
• The Faculty of Political Sciences and Sociology.
• The Faculty of Law.
• The Department of Economics and Economics History.
• The Department of Applied Economics.
• The Department of Company Economics.
• The Department of Sociology.
• The Department of Public Law and Legal History Sciences.
• The Department of Private Law.
• The Department of Political Science and Public Law.
• The Centre of Studies for Peace and Disarmament.
• The Special Research Centre for the Study of Collective Decisions and Organisations.
• The Human Rights Study Centre.
• The Centre for International and Intercultural Studies.
• The European Documentation Centre.

• The Faculty of Educational Sciences.
• The Faculty of Philosophy and Arts.
• The Faculty of Psychology.
• The Faculty of Translation and Interpretation.
• The Department of Social Anthropology and Prehistory.
• The Department of Art.
• The Department of Sciences of the Antiquities and the Middle Ages.
• The Department of Musical, Art and Bodily Expression Didactics.
• The Department of Language, Literature and Social Sciences Didactics.
• The Department of Mathematics and Experimental Sciences Didactics.
• The Department of English and Germanic Philology.
• The Department of Catalan Philology.
• The Department of Spanish Philology.
• The Department of French and Romance Language Philology.
• The Department of Philosophy.
• The Department of Geography.
• The Department of Modern and Contemporary History.
• The Department of Applied Pedagogy.
• The Department of Systemic and Social Pedagogy.
• The Department of Psychobiology and Methodology of Health Sciences.
• The Department of Educational Psychology.
• The Department of Health Psychology and Social Psychology.
• The Department of Translation and Interpreting.
• The Institute of Educational Sciences.
• The Institute of Mediaeval Studies.
• The Geographical and Remote Sensing Information Laboratory.

• The Faculty of Medicine..
• The Department of Medicine.
• The Department of Paediatrics, Obstetrics and Gynaecology and of Preventative Medicine.
• The Department of Pharmacology and Therapeutics.
• The Department of Surgery.
• The Department of Morphological Sciences.
• The Department of Psychiatry and Legal Medicine.
• The Animal Quartering Service.
• The Radiological Protection Service.
• The Healthcare Service.
• The Modern Languages Service.

• The Faculty of Veterinary Science.
• Department of Animal Health and Anatomy.
• The Department of Animal Science and Feeding.
• The Department of Animal Medicine and Surgery.
• The Food Technology Plant.
• The Experimental Farms and Camps Service.
• The Veterinary Clinic Hospital.

• The Sabadell University School of Business Studies.
• The Sabadell University School of Information Technology.

All the UAB centres, departments and services that have or acquire cartographic documents, especially:

• The Department of Geography.

The Board of Governors may reform these regulations when this is proposed by the principal, a third of the members of the Board or of the Library Service General Users? Commission.

In any event, the Library Service General Users? Commission must first issue a report, which will be processed by the Board of Governors.

Abolished regulation: Article 8 of the Library Service Regulations, approved by agreement of the Board of Governors on July 20th 1995, is declared to be abolished, together with all the references contained in the aforementioned Regulations regarding the General Administrative and Historical Archive. (UAB archives regulation, approved by the Board of Governors on September 22nd 1997).